Ashley's Guide to Everything Audio

« Back to Home

The 3 Crucial Elements Of Any Event

Posted on

Planning an event can be extremely stressful, whether it is a professional launch party of a big product or just a birthday party that you wanted to do something special with. Events like these can range from thousands of people in convention halls to a little over a dozen in your own home, so naturally, there is a huge difference in what you will need to do in order to fulfil different purposes. However, at any event you are likely to go to, there are a few constants that you simply must have to ensure the planned occasion goes smoothly. In all the commotion of planning different things like food, entertainment and locations,  it can be easy to forget the little details which can also make or break your event. Here are three things you should always keep in the back of your mind when planning your event.

LED Screen Hire

There is some conjecture about what type of screens are the best, but for the purposes of events, LED screens are the easiest to get and have the best range for your needs. Almost every modern event has required the use of an LED screen. At birthday parties they may be used to embarrass the lucky celebrant with old family photos or to use when singing karaoke. At promotional events, LED screen hire ensures that you have the ability to showcase your product along with statistics and background facts to encourage buyers. Even award nights need LED screens to add a little bit of class when announcing winners and when remembering hard work done during the year. There is no doubt that LED screen hire is essential to the success of your event.

Easy Access

Event planners can spend so much time organising what happens when guests arrive that they can forget to plan how these guests will get there in the first place. No one wants to go somewhere that is a pain to get to, so you need to give them as many opportunities to get to your location as possible. From having parking (preferably free parking) on-site, to distributing public transport schedules and everything in between, you want your attendees to know well in advance how they will get to and from your event. It may even be a good idea to have some form of transport for your group if it is on the smaller side, such as hiring a chartered bus. Do not neglect accessibility or you may find that not many people show up. 

The Schedule

This applies more to private events like wedding receptions, birthday parties and the like, but elements of this tip can be applied to professional settings. Once you have the night all prepared and ready to go, you may just realise that there is a certain aimlessness to the event. Of course, the aim of these celebrations is to have fun and mingle, but having an idea of what needs to happen over the course of the event, such as any speeches, birthday songs, gift-giving etc, is essential so that you can relax the rest of the time. It can help to have someone in charge of this part of your event, a master of ceremonies (or MC for short), just so that when the event seems to have stagnated they can keep it moving and on the right track.